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Hoi P'loy is a vintage inspired lighting company in Woodstock, Cape Town. We offer our products to the lighting and interior decoration industry as well as homeowners both within South Africa and overseas. The work environment is great, with a fantastic team possessing various skills and from different backgrounds.If you would like to get a feel for our creative working environment, please visit the Miss Moss blog post about Hoi P'loy here.

PERSONAL ASSISTANT | GENERAL STUDIO ADMIN

The right candidate will need to be a hard-working, self-motivated team player who is proactive, extremely efficient, organised and resourceful. You will need amazing organizing skills to make sure the office runs efficiently, be able to think and preempt the situation and take ownership of tasks. As a PA to directors, you need to be very eloquent in terms of both verbal and written communication skills and be meticulous with attention to detail.

Job Description

  • To assist with directors in both a business and personal capacity
  • Answering calls in the studio
  • Follow up various tasks for directors in both business and personal areas
  • Take minutes during meetings and proactively ensuring that all points of discussion are covered and finished on time
  • Assist with studio admin needs - basic admin, emails, ordering consumables, housekeeping, birthday cakes, etc.
  • To be an approachable, efficient and effective point of contact between the directors and team members
  • Strong service orientation and focus
  • Prioritizing and managing multiple projects simultaneously
  • Possess time-management skills
  • Be results orientated
  • Work experience and Skills
  • 2–3 years of experience in a PA or administrative role
  • Minimum Matric (Grade 12) or equivalent
  • Relevant administrative qualification or certification
  • Solid background in MS Office products including MS Word, Excel, Windows. Gmail, and Google docs
  • Knowledge of general administrative processes
  • Valid Drivers’ License and your own vehicle 

Work hours : Full-time 8 am - 5 pm

If you think you're the right person, please send through the following to apply:

  • Brief cover letter explaining why you're ideal for this job
  • Photo of yourself
  • CV

Please email: jobs@hoiploy.com

 

We're expecting quite a few replies and might not have time to get back to everyone. If you don't hear back from us, then you probably didn't make the cut on this occasion. We want to make sure that you value this opportunity and have read through our list properly. So when you apply, please use the words "Pick me, I love admin" in caps in the subject line (or top line of your message) so that we know you read all the details.

Successful candidates will be contacted to arrange an interview.

Looking forward to hearing from you!